What is a Pastathon?
A Pastathon is a program we have developed to partner with schools to raise funds for them and allow Pastini to give back to the community. You may have participated in something similar already. It offers the school a fun opportunity to raise money, while widening Pastini’s reach in the community.
Pastathons are held on a Monday & Tuesday, excluding holidays, supporters come in and dine at lunch or dinner, or order takeout food. All they need to do is bring in their flyer or mention the name of the school. Pastini will donate 50% of the net proceeds back to the school, which equates to 20% of the money spent by supporters. So, for every $100 spent, $20 will be donated.
Pastini provides our colorful Pastathon materials, customized for your school. These include 10 complimentary posters, printable flyers in color and black in white and a smaller sized JPG image that can be used on your web-site, social media pages and email newsletters. We help by advertising the event through our e-list and on our website, Facebook, etc. You promote the event through your network of supporters.
Which Pastini Locations Participate in the Pastathon Program?
Pastathons are held at all of our locations except our Downtown City Center and Eugene locations.
You can book your Pastathon up to one year in advance.
We do not hold Pastathons on holidays. These include: Martin Luther King Day, Presidents Day, Memorial Day, Labor Day, or any national holiday that lands on a Monday or Tuesday.
Dates between Thanksgiving and Christmas are unavailable as this is when our stores are busiest and your supporters may encounter longer wait times for tables then usual, impacting the success of your event. We also do not book Pastathons for the week preceding Christmas, or the week between Christmas and New Year’s Eve.
Due to the busy shopping season, we do not book Pastathons at our Bridgeport Village and Cedar Hills locations from Thanksgiving to New Year’s Day.
We allow two events a year per school, usually a school will do one in the fall and one in the spring.
How does Pastini help promote your Pastathon?
We will provide all of your promotional materials.These include a poster with matching flyers and a digital file you can use for online promoting. After you send us your application and we confirm your Pastathon dates, we will have your materials customized and forwarded to you. Posters are generally send 3-4 weeks before the event.
Promotional materials can include your logo, just e-mail it as an attachment with your application. We prefer logos in JPG format, although PDFs are acceptable. Please do not send GIFs or low resolution logos destined for web use. Please note that logos will be used as is and placed on a color background.
Promoting Your Pastathon
How you promote the event is up to you! Ideas that others groups have had in the past have included:
- Creating a Facebook page for the event.
- E-mailing the event to your mailing list.
- Printing the event in a newsletter mailer.
- Handing out flyers at local events (always check to see if this is allowed).
- Adding the event to local community calendars.
- Have your supporters provide links on their Facebook Page to spread the word to their friends.
- Displaying posters in your office and community.
We want your Pastathon to be a success, however we ask that you do not hand out flyers in front of the par-ticipating Pastini during your event. Pastathons only work if people come to dine specifically to support your organization.The success of your Pastathon is completely up to you!
How We Keep Track of Your Pastathon Sales
When a customer gives their server a flyer or tells them that they are eating at Pastini to support your Pastathon, the server marks the ticket or credit card slip with special stamp. The stamped tickets are bundled together and sent to the main office and our bookkeepers tally the totals. You should expect to receive the results from your Pastathon within two weeks of the event.
Most school events are well attended and with proper promotion supporters typically spend between $800 to $3000. This comes to a donation amount of $160-$600. We allow two events a year, usually a school will do one in the fall and one in the spring.
The restaurant will also be open to the general public the days of your event, but only money spent by people who mention your organization will go into the donation pool. We want to make sure you know that only what your supporters spend is counted toward the total amount of the donation pool. You will receive 20% of the money in the donation pool. We do not offer events where we offer a percentage of the full day’s total receipts from all sales.
If you have any other questions or concerns feel free to contact our coordinator at 503-595-1361 or at firstname.lastname@example.org